Entry and processing of vendor invoices, bills, and payments with accurate coding and documentation.
Two-way and three-way matching of purchase orders, invoices, and receiving documents to ensure accuracy and control.
Allocation of expenses to the appropriate job, property, cost center, or department for construction and real estate operations.
Review and processing of utility bills within the accounting system, including service period validation and usage review.
Ongoing monitoring of accounts payable aging, outstanding liabilities, and due-date tracking.
Scheduled check runs and payment processing with controlled approval workflows.
Preparation of regular accounts payable reports to support cash management and vendor oversight.
Recording and reconciliation of credit card and debit card transactions across accounts and cost centers.
Processing of employee travel and entertainment expense reimbursements in accordance with company policies.
Periodic reconciliation of vendor statements to ensure accurate balances and resolution of discrepancies.
Setup and maintenance of vendor records within the accounting system, including documentation and payment details.
Tracking of vendor and subcontractor compliance documentation, including insurance certificates and statutory requirements.
Coordination with vendors to address billing questions, payment inquiries, and account issues.
Preparation and issuance of Form 1099s and related vendor reporting in compliance with regulatory requirements.
