Reviewed before delivered. Work is checked before it reaches you.
Onboarding usually takes [X–X weeks], depending on how many entities, accounts and services are in scope.
1 Invoice receipt & centralizing — email, portal or upload into one intake, each with a unique ID.
2 Workflow allocation — routed so the right approvers see it.
3 Review & coding — GL, property and entity; 2- or 3-way PO match where used.
4 Clearing issues — missing POs or mismatched amounts resolved with site teams.
5 Utility invoices — pulled from portals, entered, coded and approved.
6 Check / ACH preparation — prepared per vendor terms; released after your final approval.
7 Card entries — coded, matched to receipts, reconciled monthly.
8 Vendor setup — tax forms, contacts and payment preferences on file.
1 Billing & charge setup — rent, CAM estimates and recurring charges checked against leases.
2 Rent generation — monthly rent plus reviewed one-time charges.
3 Review & coding — lockbox, ACH/wire, portals and checks centralized.
4 Cash application — split across rent, CAM and fees; partial and over-payments handled.
5 Deposit matching — bank deposits matched to postings.
6 Aging review — past-due, disputed and unapplied items flagged.
7 Issue resolution & follow-ups — short pays and disputes worked with your teams.
8 Write-offs & adjustments [prepared for your approval — confirm].
9 AR reporting aging, tenant balances and cash summaries.
1 Statement collection — operating, trust and reserve statements.
2 Ledger balance review opening balances and prior open items checked.
3 Transaction matching — deposits, ACH, wires and checks matched.
4 Timing differences — outstanding checks and deposits in transit documented.
5 Unmatched items — reviewed against support.
6 Adjustments — fees, interest and corrections posted to the right entity.
7 Completion — balances agree; schedules and support attached.
8 Review & sign-off — exceptions documented before close.
9 Reporting & carryforward — open items tracked into next month.
1 Close calendar & cut-off — dates agreed with you.
2 Transaction finalization — AP, AR and bank activity confirmed posted.
3 Bank & cash recs — all accounts reconciled and locked.
4 Accruals & adjustments — prepaids, amortization, depreciation.
5 Property-level review — P&L and balance sheet vs prior period and budget.
6 Intercompany — fees, interest and corrections posted to the right entity.
7 CAM, lease & revenue checks — where applicable.
8 Financial statements — in your owner or management format.
9 Quality review & sign-off — exceptions documented.
10 Close lock & reporting — period closed, reports sent.
Enter, code and match invoices
Does it
—
Approve invoices and release payments
Prepares
Approves & releases
Post receipts and match deposits
Does it
—
Write-offs and tenant disputes
Prepares the facts
Decides [confirm]
Reconcile bank and trust accounts
Does it
Provides statements / access
Close the month and prepare statements
Does it & reviews
Reviews the final reports
System access and logins
Uses with MFA
Creates & can remove
Yes. Every service can be bought on its own or folded into a full monthly engagement, and many clients start with one function and expand.
It depends on scope — how many entities, bank accounts and services are involved, and whether past months need clean-up. Typically [X–X weeks]; you’ll get a timeline with your proposal.
You get a dedicated senior point of contact who knows your account and is responsible for the work delivered to you.
We agree the close calendar and cut-off dates with you during onboarding, based on your owner, lender and investor deadlines.
No. We work inside the property management and accounting systems you already use.
You do. We prepare check and ACH batches; your team gives final approval before anything is released.
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A trusted real estate accounting and back-office partner that provides property bookkeeping, CAM reconciliation, and financial support with over 12+ years of experience.
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